HR features
IslandsHR follows each person from the first application to the last day: who they are, where they work, when they are away and what is about to expire. Payroll is an optional module at the end of this page. HR is a complete product on its own.
HR Modules
Plans decide which modules are switched on. The tag on each module shows the plan it starts with. Compare plans.
The Today screen is the first thing you see. Leave waiting for your decision, who is away and when they are back, upcoming birthdays and work anniversaries, and work permits and documents that are about to expire, all on one page.
Every employee has one record that holds the lot: job and department, contact details, documents, leave and history. Sensitive fields such as NIS numbers and bank accounts are stored encrypted. Departments can have sub-departments, and the org chart draws itself from who reports to whom.
Staff ask for leave from their phone. Managers approve or decline with one tap, and balances update by themselves. A shared calendar shows who is away and when, so Monday morning holds no surprises.
Staff clock in and out, managers review and approve the hours, and you can see who is in today without chasing paper timesheets at the end of the week.
Contracts, IDs, certificates and work permits are stored against the person, with company-wide documents everyone can read from the portal. Expiry dates feed the Today screen so nothing lapses by surprise.
DocumentsMarcus Providence
Every member of staff gets their own sign-in. They request leave, clock in, see their schedule, read announcements and company documents, and keep their own details up to date, so HR stops being the answer desk.
Employee portalMy home
Build task templates once, with due dates set from the start date, including tasks that fall before day one. Use a different plan for each department, crew or employment type. New hires get a Welcome checklist in the employee portal, and HR approves the details they send before anything is saved.
Welcome checklistStarts Mon 2 Nov
Sample plan. Tasks and due dates are set by your company.
One page that shows how your workforce is changing, without a spreadsheet. See headcount over time by department, who joined and who left, and how absence and turnover are moving, with a red, amber and green scorecard for what needs attention.
InsightsSample company
Sample data. Labour cost and overtime cost appear with the payroll module.
Publish a careers page for your company and follow every candidate from application to first day in one place. Candidates apply in one click, you run interviews and send offers from templates, and a hired candidate becomes an employee in one click.
PipelineWarehouse supervisor
Stages are editable. These are examples.
Run reviews with a rating and written notes, let the employee acknowledge them, and keep a record of who has been trained on what, so safety and skills are never a guess.
Ask the team how things are with short pulse surveys, and let colleagues recognise each other against your own company values. Surveys are anonymous by design: answers are not linked to a person, and results for groups under 5 are hidden.
Surveys and recognitionSample company
Recognition is posted against your own company values. Names and values are examples.
Staff submit claims with a photo of the receipt. Managers approve them. You also keep track of the laptops, phones and tools you have issued and who holds them.
Expense claimsThis month
A leaving checklist takes HR through each departure. The final pay summary is for HR to review and is never paid automatically. On the last day the portal login is switched off, and when the checklist is complete the person is removed from pay batches.
Leaving checklistLast day Fri 30 Oct
Completing the checklist removes the person from pay batches and moves them to Former employees.
Standard headcount, turnover, leave and time reports you can read on screen or take away, plus a report builder for everything else. Pick a dataset, columns, filters and grouping, save the view and export it. Schedule a saved view or a standard report to arrive on its own.
Report builderSaved view
Build the week by area, keep drafts to yourself and publish when you are ready. Staff only ever see the final roster, so a half-finished plan never causes an argument.
Roster12 to 18 Oct
Hatched shifts are drafts. Staff only see a shift once it is published.
Run a raise cycle with a budget. Managers propose raises for their own people, HR approves, and an admin applies the approved cycle to pay, with a history kept. Raises never change pay until an admin applies the cycle.
Raise cycleAnnual review
Pay does not change until an admin applies the cycle.
Set rules that run on dates: a probation ending, a work permit or document expiring, a work anniversary, a birthday or a follow-up after a new hire starts. A rule can notify someone, send an email or create a task.
Workflow rulesStarter recipes
Every rule has a test run before you turn it on.
Support is built in. On every plan you can message the IslandsHR team from inside the app. The contact form on this website also sends your message straight to us. Contact us.
PAY Payroll module, an add-on
HR is complete without it. When you want to pay people from the same records, switch the payroll module on from Settings. It is free during your trial. St Vincent and the Grenadines is live today; other islands open one at a time, after an accountant has checked the rules.
Start a pay run, choose who is in it, enter days and overtime in one grid, check the figures and approve. Approval locks every payslip so the numbers cannot change quietly afterwards.
A crew is a group of people you pay together. Everyone in a crew is paid on the same schedule, weekly, fortnightly or monthly, and you choose a person's crew when you onboard them.
Every payslip shows how it adds up: gross pay, NIS, PAYE and net. Staff cannot see a payslip while a run is in draft. Once you mark the run as paid, they open it in the portal.
Employer NIS of 390.00 (7.5%) is paid on top and never deducted from the employee.
Define the overtime types your company actually uses, with the multiplier for each. Every employee takes overtime either as pay or as banked time off, and the ledger keeps count.
The St Vincent and the Grenadines rules are in the system: NIS rates and ceiling, the minimum contribution, the pensionable age rules and the PAYE standard deduction and bands. They are built from published sources and each rule has an effective date.
Rules in forceSt Vincent and the Grenadines, 2026
Each rule carries an effective date, so a past pay run keeps the rates that applied then.
Download a bank file in the format your bank expects, and see the checks before anything leaves your hands: how many payments, the total, whether it matches approved net pay and who was left out.
Bank fileCheck before you send
Every download is recorded in the audit trail.
The Filings page collects what is owed to NIS and the revenue office for each period, so your accountant is not rebuilding it from payslips on the last day of the month.
FilingsOctober 2026
And the details. Loan repayments, pension policies, allowances and deductions, tax reliefs, pay years and exchange rates for pay in more than one currency are all part of the payroll module.
Create a company account, add a few employees and see how the day-to-day feels. Prefer to talk first? Write to us and a real person will reply.