HR software for Caribbean employers
IslandsHR keeps your people records, leave, time and documents in one place, and follows each person from hiring and onboarding to the day they leave. Managers approve in a tap, staff see their own information, and you always know who is away and what is coming up. Need to pay people too? Add the payroll module whenever you are ready.
Free trial HR on its own is a complete product Works in a phone browser
01 What HR gives you
Start with the basics every employer needs and add the rest as the team grows. One record per person, one place to approve things, and a front page that tells you what needs you today.
One record per person with job, contact details, documents and history. Departments with sub-departments, and a live org chart that shows who reports to whom.
See how it worksA Today screen with leave waiting for your decision, who is away and when they are back, upcoming birthdays and work anniversaries, and work permits and documents about to expire.
See how it worksStaff ask for leave from their phone, managers approve with one tap, and balances update by themselves. A calendar shows who is away and when. A time clock and manager approvals show who is in today without paper timesheets.
Contracts, IDs, certificates and work permits stored against the person, with expiry dates that remind you before they lapse.
See how it worksEvery employee gets their own sign-in for leave, schedule, documents, announcements and their own details.
See how it worksTask templates with due dates counted from the start date, including before day one. New hires get a Welcome checklist in the portal and send their documents and details, and HR approves them before anything is saved. Probation reminders come at 30 and 7 days.
See how it worksA management page with headcount over time, joiners and leavers, 12-month turnover, absence rate and a red, amber and green compliance scorecard. Add payroll to see labour cost and overtime cost too.
See how it worksA careers page for your company with one-click apply, editable hiring stages, interviews with scorecards, offer letters candidates accept online, and one-click conversion of a hired candidate into an employee.
See how it worksReviews with a rating and notes for each person, plus a record of who has been trained on what.
See how it worksShort pulse surveys that are anonymous by design, with response rates and a trend. A company feed where colleagues recognise each other against your own values.
See how it worksStaff submit claims with receipts, managers approve them, and you keep track of the laptops, phones and tools you have issued.
See how it worksA leaving checklist, exit interview and final pay summary for HR to review. Portal access ends on the last day, and a Former employees archive keeps the record, with a leaver file you can download.
See how it worksStandard headcount, turnover, leave and time reports, plus a builder to choose columns, filters and grouping and export to CSV or Excel. Schedule any saved view to arrive on its own.
See how it worksBuild the week by area, keep drafts private, and publish when you are ready so staff only see the final roster.
See how it worksRaise cycles with a budget, manager proposals and HR approval. Pay changes only when an admin applies the cycle, and a history is kept.
See how it worksDate-based rules for probation endings, work permit and document expiry, anniversaries, birthdays and new-hire follow-ups. They notify, email or create tasks, with starter recipes and a test run before you turn one on.
See how it works02 Who it is for
Three very different workplaces, one system. Pick the pattern that looks like yours.
A manager on every team, annual leave to approve and records to keep tidy. Give every employee their own portal and stop answering the same questions.
Rotating shifts, seasonal staff and managers who are never at a desk. Plan the roster, track hours and keep contracts and certificates current.
People spread across sites and trades. Know who is on which crew, whose work permit is about to expire, and who is away this week.
03 How it works
Create your account, add departments and leave types, then bring in your people one by one or import them from a spreadsheet. New hires can start from an onboarding plan.
Staff request leave, clock in and read announcements in the portal. Managers approve in a tap, and the Today screen shows what needs you.
See who is away, what is coming up and which documents are about to expire. Open Insights for headcount, turnover and absence, build a report when someone asks, and trace any change in the audit trail.
04 Payroll module, an add-on
HR is a complete product without it. When you want to pay people from the same records, switch on the payroll module from Settings. It is free during your trial, so you can try a real pay run before you decide.
Employer NIS of 390.00 (7.5%) is paid on top and never deducted from the employee.
Screens from a sample company. The payslip is an illustration of how one adds up; your accountant should still confirm figures for your own situation.
05 Security and data
Employee records are some of the most sensitive information a business holds. Here is how we protect them.
The application and its database run on dedicated servers in a London data centre, not shared hosting.
Your records and the documents you upload are backed up every night to encrypted storage and kept for 30 days.
NIS numbers, tax IDs, passport details and bank accounts are encrypted before they are stored, and everything travels over HTTPS.
Everyone can add an authenticator app as a second step. Your company administrator can make it a requirement for the whole team.
Changes are logged with who made them and when, so “who changed this?” has a factual answer.
Every person is given a role: employee, manager, HR or administrator. Employees see their own record, managers see their team, and sensitive settings stay with administrators.
Your company’s records live in their own space and are never visible to any other company. If you run several companies, switch between them with one sign-in.
If you cancel, your data is deleted 90 days later, unless the law says it must be kept longer.
06 Questions
Yes. HR is the product and it is complete on its own: people records, org chart, leave, time and attendance, documents, the employee portal and more, depending on your plan. Payroll is an optional module you can ignore for as long as you like.
Each employee gets their own sign-in to the employee portal. They can request leave, clock in, see their schedule, read announcements and company documents, and keep their own details up to date. New hires also see a Welcome checklist. Managers also see their team's leave and time to approve.
Yes. New companies start with a free trial so you can add real people and try real workflows before you decide. See the pricing page for how the plans compare.
Yes. The Today screen lists work permits and documents that are expired or about to expire, next to birthdays and work anniversaries, so nothing lapses by surprise.
Yes. A new hire gets a Welcome checklist in the employee portal. They upload their documents and submit their NIS, TIN, bank and emergency contact details. HR approves those details before anything is saved to their record. Onboarding plans are part of every plan.
Each departure follows a leaving checklist with an exit interview and asset returns. HR gets a final pay summary to review, covering leave payout, open loans and time off in lieu. It is never paid automatically. On the last day the person's portal login is switched off, and open shifts and leave are cancelled. When the checklist is complete they are removed from pay batches and moved to a Former employees archive, and you can download a leaver file. You can set how long old records are kept, and they are anonymised only after an admin confirms. Offboarding is part of the Professional plan.
Yes. Switch the payroll module on from Settings whenever you are ready. It is free during your trial, and it uses the people you already have, so there is nothing to re-enter.
St Vincent and the Grenadines is live today, with NIS and PAYE built in. St Lucia and Grenada are in the works, and other islands will follow one at a time. We open an island only after an accountant has checked its statutory rules, because a payroll that is nearly right is worse than no payroll. HR features work for any island today.
It prepares the figures and the statutory schedules, and shows exactly how each number was reached. You or your accountant still review and submit them. You stay in control of what goes to the authorities.
On servers in the United Kingdom. Sensitive personal fields such as NIS numbers, tax IDs and bank details are encrypted before storage. Each company's data is separate, and inside a company, access follows roles. See the security section for the full list, including nightly backups.
Yes. IslandsHR is a web app that adapts to a phone screen, so managers can approve leave and staff can check their schedule from a browser without installing anything.
Yes, by design. Answers are not linked to a person, and results for groups under 5 are hidden. You see response rates and the trend over time. Pulse surveys are part of the Professional plan.
On every plan you can message the IslandsHR team from inside the app. You can also use the contact form on this site, which sends your message straight to us.
IslandsHR is built and run by 61 West Labs Ltd, working with employers in St Vincent and the Grenadines. You can reach the team at hello@islandshr.com.
Create a company account, add a few employees and see how the day-to-day feels. Prefer to talk first? Write to us and a real person will reply.